About us

The insurance industry is evolving fast and Alchemy is helping to shape that transformation. We’re a specialist technology consultancy and global centre of excellence that partners with leading insurers to modernise systems, improve customer experience, and develop the next generation of insurance talent.

Working with the world’s leading insurance software providers, our teams deliver industry-shaping transformation projects. We combine deep insurance knowledge with technical expertise and a strong people-first culture that supports learning, collaboration, and career growth.

You’ll provide proactive, high-level support to Alchemy’s executive leadership team. The role is varied, fast-moving and central to the smooth running of the business. You’ll coordinate diaries, manage meetings, handle communications and support key projects and events, acting as a central contact and reliable partner.

Why us?

Salary
Salaries for this role begin at £37,500, dependent on experience.

Benefits

• Annual bonus scheme (discretionary)
• Hybrid and flexible working
• Enhanced pension and annual leave
• Private Medical Insurance and Group Cash Plan
• Group Income Protection
• Employee Assistance Programme
• Inclusive culture recognised by Diversity Mark NI – Silver Accreditation

The role

You’ll provide proactive, high-level support to Alchemy’s executive leadership team. The role is varied, fast-moving and central to the smooth running of the business. You’ll coordinate diaries, manage meetings, handle communications and support key projects and events, acting as a central contact and reliable partner.

Key Responsibilities

• Manage complex executive calendars and resolve scheduling conflicts
• Prepare meeting agendas, packs and briefing notes
• Record and track meeting actions and ensure timely follow-up
• Coordinate travel, accommodation and logistics for business trips and events
• Support internal and external communications on behalf of executives
• Draft and proof emails, documents and presentations
• Handle confidential information with discretion
• Track key projects, deliverables and deadlines
• Support leadership meetings, board packs and governance preparation
• Coordinate leadership offsites, client visits and company events
• Manage expenses, invoices and budget tracking
• Liaise across departments to ensure smooth information flow
• Undertake research and prepare briefing materials for executives

Key Skills and Experience

• 5+ years as an EA or PA supporting senior executives
• Strong organisational and time management skills
• Excellent written and verbal communication
• Confident using Microsoft 365 (Outlook, Word, Excel, PowerPoint)
• Experience with communication tools such as Teams
• Calm and professional under pressure
• Discreet and trustworthy with sensitive information
• Able to prioritise and multitask across competing demands
• Proactive and anticipatory, thinking ahead to prevent issues
• Comfortable working independently
• Strong attention to detail and follow-through
• Experience in technology, consulting or corporate environments
• Basic financial and budgeting awareness

Personal Attributes

• Reliable, adaptable and resourceful
• Professional and diplomatic in all interactions
• Confident engaging with senior stakeholders
• Positive attitude and solution-focused mindset
• Strong sense of ownership and accountability

Fair Employment and Equal Opportunities
Alchemy is an Equal Opportunities employer and proud holder of the Diversity Mark NI Silver Standard for diversity and inclusion.

All employment decisions are based on merit, capability, and business need, and we welcome applicants from all backgrounds.