P&O Specialist

Reporting to People Partner

Location Central Office 449 Antrim Road, Belfast

Scope of Responsibility- This is a specialist HR role which will provide expertise and
guidance on recruitment, employee relations and general
administration duties. The role will serve as a trusted resource to
manage HR day to day queries.

Hours 35 hours per week (5 days Monday – Friday)
Hybrid working
Contract Type Permanent
Salary £31,438.17

The Role:
• The P&O Specialist will be a key member of the People
and Organisation Team, reporting to the People Partner
in NI.
• The successful candidate will be responsible for a suite of
general specialist HR duties.
• The P&O Specialist will support a culture of continuous
improvement by being service oriented, and deploying
best practice HR initiatives across the organisation.
Key Areas of
Responsibility

Talent Acquisition/Recruitment:
• Understand the staffing requirements from workforce
planning discussions
• Managing the end-to-end recruitment cycle: job
descriptions, advertising vacancies, sourcing, screening,
and coordinating interviews and ensuring a positive
candidate experience
• Conduct reference checks and background checks
• Extending job offers
• Manage the onboarding process for all new hires
• Ensure that accurate employee records are maintained
on our HRIS system BambooHR
• Ensure all recruitment activities adhere to legal
requirements and company policies
• Tracking and reporting on key hiring metrics
• Collaborate with ROI colleagues on employer branding
efforts and recruitment strategy development
Employee Relations:
• Support the People Partner in managing grievance,
disciplinary and conflict resolution processes.

P&O Specialist
• Providing advice, guidance and coaching to managers on
workplace issues in line with legislation and best
practice.
• Providing advice, guidance and support to managers and
employees, explaining procedures and policies in a
timely and effective manner, escalating to the People
Partner when required.
• Provide support for investigation, grievance and
disciplinary meetings, e.g. taking minutes, producing
letters.
• Assisting in the development and update of HR
procedures and policies in line with evolving legislation,
ensuring policies and practices are compliant with
jurisdictional legislation

General administration:
• Processing new hires, exits, probation, absence, and
holiday and status changes accurately and efficiently on
HRIS systems (BambooHR and Softworks)
• Ensure efficient use of HRIS systems to meet the
organisations goals.
• Maintaining accurate HR data
• Support the monthly payroll process
• Providing HR data for and preparing management
information reports and documents.
• Preparing, reviewing, interpreting, analyzing and
approving a variety of HR data, and reports, then
making recommendations depending on findings.
• Contributing to projects that support digital
transformation

Learning and Development:
• Support the cross-border L&D team to coordinate and
administrate mandatory training in NI.
• To communicate and follow up with managers in NI to
ensure and maintain attendance at training.
• Support the L&D cross border team to ensure the
maintenance of high standard training in NI.
• To support the delivery of organisational training /
inductions when required.
• To assist in the maintenance of training records on
Depaul’s learning management system.

The above list is not exhaustive; additional areas of
responsibility may be added over time and flexibility to cover for
other staff roles is required from time to time.

P&O Specialist
Person Requirements
EDUCATION & EXPERIENCE
• 3rd level qualification in a HR, Business or related field is
essential
• CIPD qualification is desirable
• A minimum of 2-3 years’ experience in a role with HR
generalist responsibilities
SKILLS
• Excellent oral and written communication skills with an
ability to create HR communications appropriate for the
audience.
• Creative and energetic with the ability to work on own
initiative.
• Excellent time management / enabling to balance a
varied workload and to prioritise.
• Excellent negotiating, influencing and people skills.
• Excellent numerical and analytical skills.
• Experience working in a team
• Proficiency in using HRIS systems for data entry,
reporting and maintaining accurate employee records.
• Proficiency in data literacy, including proficiency in Excel
or HR Analytics tools to interpret key HR metrics

KNOWLEDGE
• Knowledge and demonstrable experience of the full
recruitment cycle involving multiple campaigns is
essential
• Direct experience in managing employee relations issues
and providing advice, support and guidance to managers
is essential
• Understanding of NI employment law and legislation is
essential
• Understanding of grievance and disciplinary procedures is
essential
• Experience in basic compensation analysis and
benchmarking is desirable
• Experience with support the L&D function is desirable

Applications for this post will close on 3rd November 2025

Access NI

This Post is subject to an Basic Access NI check. Having a
criminal record will not necessarily debar you from working with Depaul.
This will depend on the nature of the position, together with the
circumstances and background of your offences or other information
contained on a disclosure certificate.