Personal Assistant/Executive Secretary
My client is a leading organisation based in Belfast, who are currently seeking an experienced Personal/Executive Assistant to join their team on a Temporary basis.
This is a Full-Time, Temporary position – initially for 3-4 months.
Working Hours: 37 hours per week/flexi-time core working time of 10-12 and 2-4.
With an hourly rate of £13.53 to £15.80per hour (dependant on experience)
Benefits: Hybrid working providing up to 2 days working from home per week. Free on-site car parking and EV charging.
Job Role:
You will be responsible for providing an administrative support service to the full Senior Leadership Team comprising the Comptroller and Auditor General, Chief Operating Officer and 6 Directors. This will include primarily managing diary/calendar and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the senior leadership team.
Essential Criteria:
- At least 1 years’ experience of Personal Assistant/Executive Assistant duties supporting senior management, gained within the last 5 years
- A minimum of 5 GCSEs at grade C or above to include English Language
- Knowledge and practical experience of word processing, spreadsheets and databases
- Strong IT skills
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels
- Ability to work on your own initiative as well as part of a team
- Ability to manage and prioritise a busy workload while adhering to deadlines
- Excellent accuracy and attention to detail with strong organisational skills
- Ability to maintain confidentiality at all times
Main Duties and Responsibilities:
- Managing Diaries and arranging meetings
- Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection
- Providing administrative support to the Comptroller and Auditor General, Chief Operating Officer and 6 Directors as may be required including drafting response to correspondence and data collation
- Taking minutes at various meetings
- Supporting events and meetings with setup arrangement and hospitality as required
- Full word processing, spreadsheet and database service
- Photocopying
- Providing hospitability as appropriate
- Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager
Skills:
executive assistant EA personal assistant
