Personal Assistant/Executive Secretary

My client is a leading organisation based in Belfast, who are currently seeking an experienced Personal/Executive Assistant to join their team on a Temporary basis.

This is a Full-Time, Temporary position – initially for 3-4 months.

Working Hours: 37 hours per week/flexi-time core working time of 10-12 and 2-4.

With an hourly rate of £13.53 per hour.

Benefits: Hybrid working providing up to 2 days working from home per week. Free on-site car parking and EV charging.

Job Role:

You will be responsible for providing an administrative support service to the full Senior Leadership Team comprising the Comptroller and Auditor General, Chief Operating Officer and 6 Directors. This will include primarily managing diary/calendar and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the senior leadership team.

Essential Criteria:

• At least 1 years’ experience of Personal Assistant/Executive Assistant duties supporting senior management, gained within the last 5 years
• A minimum of 5 GCSEs at grade C or above to include English Language
• Knowledge and practical experience of word processing, spreadsheets and databases
• Strong IT skills
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels
• Ability to work on your own initiative as well as part of a team
• Ability to manage and prioritise a busy workload while adhering to deadlines
• Excellent accuracy and attention to detail with strong organisational skills
• Ability to maintain confidentiality at all times

Main Duties and Responsibilities:

• Managing Diaries and arranging meetings
• Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection
• Providing administrative support to the Comptroller and Auditor General, Chief Operating Officer and 6 Directors as may be required including drafting response to correspondence and data collation
• Taking minutes at various meetings
• Supporting events and meetings with setup arrangement and hospitality as required
• Full word processing, spreadsheet and database service
• Photocopying
• Providing hospitability as appropriate
• Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager

Skills:
Personal Assistant PA EA Belfast Temporary