Job Title: HR Assistant (Temporary)

Council: General Council (HR Department)

Responsible to: The Head of Human Resources

Salary Grade A3 (£12.24 – £14.12 per hour)

Hours 32.5 hours per week across 4 or 5 days

Be an active member of the General Assemblys staff team, contributing to the effective administration of its functions.

Provide administrative support to the Head of HR, executive staff and Conveners for the delivery of the agreed work programme for the Councils and Commissions supported by the HR Department, in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.

About The Role

RESPONSIBILITIES AND DUTIES

Recruitment:

1. Place agreed advertisements for job vacancies, both internally and externally,

2. Provide administrative support during recruitment exercises, e.g. shortlisting and interview files

3. Provide practical support during recruitment exercises as required

4. Assist with pre-employment checks (references, ID documentation, pre-employment medicals)

5. To prepare offer letters and contractual documentation as required.

6. Update Fair Employment Monitoring data

General:

7. Carry out the full range of administrative duties, including practical support for meetings, interviews and other events

8. Provide an efficient administrative service

9. Oversee the receipt, distribution, recording and dispatch mail

10. Monitor the HR email account, responding to or forwarding messages as required

11. Manage stock of office supplies, ordering replacements as necessary

12.Assist with general office duties, callers and visitors, dealing with enquires where appropriate.

13.Input data onto the departmental databases as required

14. To assist in co-ordinating and supporting witness involvement in investigatory and formal meetings and to provide other practical and administrative support as required (minute taking)

15. Provide hospitality for meetings and events

16. Record and process medical certificates

17. Monitor absence levels and ensure senior HR staff are notified if line managers have not taken appropriate action to address trigger points

18. Manage HR file store, archiving and disposing of files which are no longer required in a safe manner in line with Data Protection Regulations

19. Undertake training required for the efficient performance of the duties

20. Contribute to overall departmental effectiveness

21. Perform any other duties deemed appropriate by the Head of HR.

The duties of the post may change over time to meet requirements within the HR Department.

Required Criteria

• GCSEs in 5 subjects, Grades A-C, including English Language, or equivalent qualification
• OCR (RSA) Stage II in Word Processing or equivalent in qualifications or competence
• 1 years experience of working in an office environment
• Experience of using Microsoft Office, particularly Word, Excel and Outlook
• A basic knowledge of relevant employment legislation
• Experience of minute taking
• Willingness to work within the Christian ethos of the Presbyterian Church in Ireland

Desired Criteria

• 1 years experience of working in a HR department, including experience of administration of recruitment exercises
• Experience of working with databases
• Experience of working with confidential information and in line with GDPR requirements
• Experience of working within policies and procedures

Skills Needed

About The Company

The Presbyterian Church in Ireland (PCI) is one of the largest Christian denominations in Ireland, with over 500 congregations across Northern Ireland and the Republic of Ireland. Rooted in the Reformed tradition, PCI is committed to spreading the Gospel, serving communities, and supporting mission work both locally and globally. The Church plays an active role in education, social care, and advocacy, reflecting its core values of faith, compassion, and service. Through worship, discipleship, and outreach, PCI seeks to make a meaningful impact on society while fostering a strong, supportive Christian community. Governed by a system of elders, the Church values biblical teaching, leadership, and engagement with contemporary issues. Additionally, PCI provides a range of resources and initiatives to support individuals, families, and communities in their faith journey.

Company Culture

The Presbyterian Church in Ireland (PCI) fosters a culture of faith, service, and community, rooted in biblical teaching and the Reformed tradition. It values integrity, compassion, and inclusivity, encouraging members to live out their faith through worship, discipleship, and outreach. PCI places a strong emphasis on servant leadership, where ministers, elders, and members work collaboratively to support one another and serve their communities. The Church is deeply committed to pastoral care, social responsibility, and global mission work, reflecting its dedication to making a positive impact both locally and internationally. With a focus on spiritual growth, education, and engagement with contemporary issues, PCI provides a welcoming and supportive environment where individuals and families can deepen their faith, contribute to meaningful causes, and build lasting relationships within a vibrant Christian community.

Company Benefits

Vacation, Paid time off, Retirement plan and/or pension, Referral bonus, Employee Assistance Scheme, Perks Card, Wellbeing Scheme, Annual performance review, Culture of recognition, On the job learning, Progression opportunities, Service recognition increases to annual leave

Salary

£12.24 – £14.12 per hour

Benefits:
Vacation, Paid time off Retirement plan and/or pension Referral bonus Employee Assistance Scheme Perks Card Wellbeing Scheme