Operations Administrator

My client is a leading organisation based in Belfast, who are currently seeking an Operations Administrator to provide full administrative support to the team.

This is a Full-Time, 9 Month Contract to cover Maternity Leave. This may be extended or made permanent.

Working hours: Monday to Thursday 9am-5pm and Friday 9am-3pm.

With a salary of £27,000 per annum.

Job Purpose:

You will be responsible for administering, maintaining, collating and compiling data relating in a professional and timely manner as well as providing full administrative support.

Essential Criteria:

• Strong Administration experience within a similar role.
• Good computer literacy across a range of packages.
• Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to work on your own initiative as well as part of a team.
• Ability to manage and prioritise a busy workload.

Main Duties and Responsibilities:

• Monitor compliance with Working Time Regulations and customer maximum hour requirements – issuing timely daily manager alerts, recording actions and explanations.
• Maintain absence trackers, ensuring all necessary information is in place and populated.
• Complete work in a timely, accurate and scheduled manner to ensure the provision of an efficient, effective and value adding service.
• Effective teamwork and communication to ensure delivery of excellent department service.
• Weekly reconciliation of agency worker invoices and presenting to the Factory Manager for sign off.
• Updating working schedules on NTD as and when required.
• Completion of the following daily and weekly reports: Daily Timekeeping (highlighting lateness), daily Attendance List, daily Labour reconciliation, daily Absence, daily overtime and daily & Weekly Agency hours reconciliation.
• Recording of all absence, including holidays, on NTD, accurately and timely, for all production employees.
• Assisting Production Managers with managing holiday entitlement – providing holiday balances and ensuring holidays are used within the calendar year.
• Monthly reporting of absence levels to Health & Safety department.
• Act as liaison with the Agency Worker Provider(s) and ensure provision of suitable agency/temporary labour as required on a daily basis (booking agency labour and organising replacements).
• Collate and audit all agency worker documentation to ensure in an ‘audit ready’ state and timely resolution of issues.
• Maintain an effective working relationship with internal and external customers.
• Work to ensure that the Company’s core values are actively promoted through all aspects of work.
• Any other duties as required.

Skills:
operations admin administrator administration