Join Fieldfisher as an Onboarding Administrator!
As an Onboarding Administrator, you will play a pivotal role in supporting the Lead Onboarding Coordinator to ensure a seamless and thorough onboarding process for all new employees. Your responsibilities will include generating offer documents and overseeing pre-employment checks such as Security Clearance, Employment Referencing, and Occupational Health assessments. Additionally, you will maintain accurate records and input information into the firm’s HR system and personnel files. This position also offers the chance to engage in broader recruitment initiatives, providing valuable contributions to our team’s success.
This role sits with our recruitment team. Part of HR, we are highly regarded for our focus on direct recruiting, onboarding, and talent retention. We operate across four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.
A bit about the role
Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
Producing contracts of employment, offer letters and other legal documents for new joiners
Accurately adding new employees onto the firm’s HR database
Creating/maintaining accurate records within personnel files for all new starters
Adding candidate data onto the firm’s systems
Liaising with other internal teams such as payroll, IT and Lead Legal PAs to onboard new joiners
Ensuring compliance with the firm’s GDPR regulations when handling candidate data
Producing terms of business with external recruitment agencies and handling correspondence with these
Keeping the team tracker up to date with progress on each new starter’s onboarding process on a daily basis
Processing invoices
Supporting ad hoc projects and tasks as required
A bit about you
Previous experience of working in a data entry or/and an administrator role
Experience of working in a law firm or professional services would be advantageous
Proficient with Microsoft Office packages (Excel and Word)
Strong communication skills
Excellent time management skills
Proven organisational skills
Excellent attention to detail
A positive attitude as well as being a strong team player
What We Offer:
Inclusive & Supportive Environment: We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher for further information.
Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
Training and Development: We’ll give you bespoke support to develop your career with our people development and IT training teams.
Social & Community Engagement: Participate in clubs, networks, inclusive events, and charity initiatives.
Inclusion at Fieldfisher:
At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements, please contact a member of Fieldfisher’s recruitment team, who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence, and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
For accessibility information on our Belfast offices, visit: Fieldfisher Belfast Hub Accessibility
Recruitment process:
An online application form (completed by clicking the apply now button) and CV submission.
20–30-minute introductory call with one of our experienced recruiters.
The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us at .
Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
