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Office Operations Assistant

Office Operations Assistant - Apply Now

Job Summary

Office Operations Assistant
Belfast
Permanent | Full-Time

A leading professional services firm is seeking a dedicated and proactive Office Operations Assistant to join its growing Belfast team. This role is essential in supporting the delivery of high-quality client service by maintaining a professional, welcoming environment and ensuring the smooth day-to-day running of the office.

Role Overview
The successful candidate will provide vital front-of-house and administrative support, contributing to the success of a busy and dynamic team. This includes welcoming visitors, coordinating meeting spaces, managing facilities, supporting events and liaising with suppliers to ensure efficient office operations.

Key Responsibilities

  • Greet and register all visitors, ensuring a professional reception experience

  • Maintain the reception area to a high standard of presentation

  • Handle incoming calls and emails, managing enquiries with discretion

  • Coordinate meeting room bookings and set-up, including IT and catering arrangements

  • Manage incoming/outgoing mail and courier services

  • Monitor and order office supplies in line with stock procedures

  • Support staff events, internal meetings and visiting guests

  • Assist with general office duties such as facilities checks and travel coordination

  • Provide cover for other team members during absence or peak periods

About You
You will be organised, service-focused alongside being a confident communicator. Your ability to handle multiple priorities in a fast-paced environment will be key to success.

Requirements

  • Experience in a similar administrative/receptionist/office operations role

  • 5 GCSEs (or equivalent) including English and Maths (AC grade)

  • Excellent communication and interpersonal skills

  • Strong IT proficiency, particularly with Microsoft Outlook, Word, Excel and PowerPoint

  • Proven ability to manage time effectively and work both independently and collaboratively

This is an opportunity to become part of a collaborative, inclusive team within a highly regarded organisation that values personal and professional development. Contact Kelsey at Artemis Human Capital for further information.

About Artemis Search & Selection Limited

Artemis Search & Selection Limited is looking for talented admin professionals to fill the role of Office Operations Assistant in Belfast, Northern Ireland. Join a supportive office team and develop your administrative career.

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