Office Operations Assistant
Belfast
Permanent | Full-Time
A leading professional services firm is seeking a dedicated and proactive Office Operations Assistant to join its growing Belfast team. This role is essential in supporting the delivery of high-quality client service by maintaining a professional, welcoming environment and ensuring the smooth day-to-day running of the office.
Role Overview
The successful candidate will provide vital front-of-house and administrative support, contributing to the success of a busy and dynamic team. This includes welcoming visitors, coordinating meeting spaces, managing facilities, supporting events and liaising with suppliers to ensure efficient office operations.
Key Responsibilities
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Greet and register all visitors, ensuring a professional reception experience
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Maintain the reception area to a high standard of presentation
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Handle incoming calls and emails, managing enquiries with discretion
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Coordinate meeting room bookings and set-up, including IT and catering arrangements
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Manage incoming/outgoing mail and courier services
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Monitor and order office supplies in line with stock procedures
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Support staff events, internal meetings and visiting guests
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Assist with general office duties such as facilities checks and travel coordination
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Provide cover for other team members during absence or peak periods
About You
You will be organised, service-focused alongside being a confident communicator. Your ability to handle multiple priorities in a fast-paced environment will be key to success.
Requirements
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Experience in a similar administrative/receptionist/office operations role
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5 GCSEs (or equivalent) including English and Maths (AC grade)
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Excellent communication and interpersonal skills
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Strong IT proficiency, particularly with Microsoft Outlook, Word, Excel and PowerPoint
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Proven ability to manage time effectively and work both independently and collaboratively
This is an opportunity to become part of a collaborative, inclusive team within a highly regarded organisation that values personal and professional development. Contact Kelsey at Artemis Human Capital for further information.