Job Title: Logistics Administrator Maternity Cover (Temporary)
Reporting to: Logistics Manager
Job Purpose: To provide administrative support to the Logistics Department thereby improving the efficiency and accuracy of order fulfilment and stock movement.
Working Pattern: 32 hours per week, with the option to work MondayThursday or MondayFriday depending on individual needs.
Main Responsibilities:
- Recording customer orders into a dedicated handling system.
- Checking customer orders and communicating ETAs and delivery schedules.
- Dealing with credit queries and providing resolution. ? Raise and receipt purchase orders.
- Work closely with the logistics team and sales team to provide customers with exceptional customer service.
- Liaise with Production to ensure stock is available in a timely manner for international orders.
- Assist with stock checks to identify and resolve any discrepancies.
- Liaise with transport companies to receive quotes and ensure all export requirements are completed.
- Prepare export paperwork for international shipments e.g. Environmental Health Certificates and Certificate of Origin.
- Complete import requirements for consignments from GB to NI
- Subsequent to appropriate training, provide holiday cover for other team members.
- Any other duties as required, within reason and capability, to fulfil the companys needs
Essential Criteria;
- Excellent written communication skills with the ability to convey information clearly and concisely
- Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
- A minimum of 1 years experience working in an admin role
- Good interpersonal/ communication skills, both oral and written
- Excellent organisational skills
- Ability to assess priorities and manage deadlines
- Able to work full-time hours as required, on-site, at Mackle Petfoods, Moygashel
Desirable Criteria;
- ERP systems knowledge
- Related food manufacturing industry experience
- FMCG experience
- Experience in a logistics role
- Experience using Trader Support Service and Traces
- Commercial awareness in respect of the sector
- Ability to pick up and assimilate information quickly and easily
- Ability to handle competing demands
- Proactive in identifying opportunities to add value without direction.
