General Office Administrative Officer (Omagh) (Ref: 202409/GOAO/OEC)

Overview of Role

This is an exciting opportunity for a confident, intuitive and self-motivated person who wishes to develop their experience and expand their knowledge in modern office administrative processes.

The successful candidate will be based in Omagh and will have responsibility for the local administrative, clerical and secretarial needs of the head office of our family-run construction businesses, currently providing shared support and service to the group companies in the Building, Civil Engineering & Construction sector.

The role includes a diverse range of responsibilities, supporting business operations based in England remotely, while also supporting senior staff locally in the Omagh office.

Reports to: Directors
Employment Type: Permanent full time, flexible working hours negotiable (minimum 35 hours/week)

Key Roles and Responsibilities (Core Responsibilities)

• Remotely and locally liaising with and supporting roles of:

  • Accountant, Bookkeeper

  • Quantity Surveyor

  • ICT Manager

  • Site Managers

  • Directors

• Support to the accounts departments:

  • Handling and distributing communications (email, post, and downloaded files)

  • Manual and electronic filing of communications

  • Secure handling and processing of personal data (GDPR compliance)

  • Liaising with suppliers and sub-contractors

• Support to construction operations:

  • Handling and distributing communications

  • Electronic handling and filing

  • Secure GDPR-compliant handling of staff and visitor data

  • Communication with clients, suppliers, and subcontractors

  • Gathering personal details and maintaining a centralised contact system

  • Supporting recruitment with data entry and record-keeping

• Answering occasional inbound office calls

• Document scanning and filing

Additional & Shared Responsibilities

• Liaising with the ICT Manager and Directors to digitise and improve admin processes

• Acting as office key holder

Essential Skills & Qualifications (Core Skills & Qualifications)

• GCSE or equivalent:

  • Maths (C or higher), English (C or higher), 1 Science subject (C or higher)

• Full clean EU Driving Licence (3 points or less) with exclusive access to own vehicle

• Proficiency in MS Excel, Outlook, and Windows file system

• Good understanding of professional email communication

• Clear and concise communication in oral and written form

• Strong interpersonal and communication skills

Desirable Skills, Qualifications & Characteristics

• Interest or knowledge in construction

• Manual Handling Certification (Half Day / 3-Year)

• High attendance and punctuality

• Attention to detail

• Willingness to learn new skills

Other Additional Information

• Access NI & DBS checks required

• Standard 6-month probationary period

• Formal CPD opportunities available via annual appraisal process

Salary & Package

• £26,000.00 – £27,000.00 (based on 40-hour week, negotiable depending on experience)

Additional Benefits:

• Up to 24 days holidays (after 3 consecutive years of service)

• Formal minimum 2% annual salary scale

• Formal Christmas Bonus (approx. 2% – 7% of salary)

• Flexible working hours (with mutual agreement)

Start date: As soon as possible & negotiable