Staffline Recruitment are seeking an experienced Executive Assistant to join our clients team.

Hours: 18 per week
Duration: 12 months

Responsibilities:

• Coordinate and schedule Board and subcommittee meetings, ensuring timely distribution of agendas and materials.
• Prepare and present documents in collaboration with the Chair and Chief Executive.
• Attend meetings, take accurate minutes, and track follow-up actions.
• Serve as the main point of contact for Board members and handle related correspondence.
• Maintain organised records of minutes, policies, and governance documents.
• Manage the Chief Executive’s calendar, appointments, and travel arrangements.
• Handle internal and external communications on behalf of the Chief Executive.
• Prepare meeting materials, take notes, and follow up on actions.
• Set up purchase orders and support efficient administrative processes.
• Provide administrative support to the Executive Leadership Team, including meeting coordination, document preparation, minute-taking, and travel logistics.
• Compile reports and papers for Board and subcommittees as needed.

Essential Criteria:

• NVQ Level 4, National Diploma or equivalent in business administration or relevant subject.
• OR Personal Assistant LCCI Diploma or equivalent.
• Minimum of 3 years’ experience in an Office Administrator/Clerical role
• OR minimum of 2 years’ experience in a Secretarial or PA role, including at least 1 year as PA to a Director/CEO.
• Experience using a range of software packages including Microsoft Office and database systems.
• Experience of taking and producing meeting minutes, preparing letters and reports to a professional standard.
• Proficiency in Microsoft Office Suite and calendar applications.
• Ability to work collaboratively with a wide range of stakeholders, including board members and executives.
• Flexibility to work outside regular hours when required.
• Full driving licence and access to a car essential

Desirable Criteria:

• Previous experience working in a non-profit or charitable organisation

Please contact Ellen at Staffline Recruitment for more details

Sponsorship will not be provided with this post

Skills:
Executive Assistant Personal Assistant Documentation Minute taking Administration Communication