Events Executive Assistant

An exciting opportunity has arisen for an experienced Events Executive Assistant, to join a leading organisation based in Belfast.

This is a full-time position for initially 6 months – with an immediate start.

Working hours: Monday to Friday 36.5 hours 8.45am-5pm

With a salary of £28,381

Job Role:

You will be responsible for supporting the marketing communications, delivery and positioning of various events-based activities across the business. To include working with internal and external stakeholders.

Essential Criteria:

• Previous experience of the practical planning and delivery of events as well as working in a front facing customer environment.
• 3 A levels or equivalent. A good standard of numeracy and literacy as demonstrated by qualifications at GCSE grade ‘C’ or equivalent or by relevant work experience.
• Demonstrable experience of using social media platforms to promote and drive engagement for events.
• Demonstrable experience of financial management.
• Excellent communication skills both written and verbal, with the ability to communicate with stakeholders at all levels.

• Ability to work as part of a team as well as on your own initiative.
• Ability to manage and prioritise a busy workload while adhering to deadlines.
• Willingness to on occasions, work outside of normal office hours and at weekends for external events to meet the duties of the post.

Desirable Criteria:

• Evidence of writing social media campaigns.

Main Duties and Responsibilities:

• Working with the Head of Communications, Special Projects, manage delivery of DfE £300k funding to support animation and activity in NW region
• Support allocation of finances
• Produce a budget and track overall budget spend
• Plan and oversee video and photography “case studies” of funding and its impact
• Support event management and structure an event from inception to delivery and review including Venue and supplier sourcing and booking
• Support the medium and large-scale events including the International EUNIS congress event in the Belfast site, as well as small scale events including more community and stakeholder activities
• Support the planning for spring and summer music events
• Assist with other events and outward facing activity as required
• Undertake data input and key administrative tasks to establish core documents and protocols for the effective recording, monitoring and management of activities on all campuses
• Prepare event materials and produce/prepare promotional copy including checking copy for mistakes, corrections
• Deliver and book internal event services and repeat events
• Manage attendees at events (queues, customers) and volunteer at various events to get experience of different event types
• Working with the Head of Communications, Special Projects to support key engagements and activities
• Building sustainable and appropriate internal and external networks and making a positive contribution to the work of key strategic partners
• Connect with more senior team member or colleagues in another departments
• Shadow people in similar roles from other departments
• Undertaking any other reasonable duties as required