Corporate Receptionist – Belfast

Full & Part Time Opportunities

Inclusion IQ is partnering with a leading professional services firm in Belfast to find a highly skilled and welcoming Corporate Receptionist to join their team.

This pivotal Belfast-based role is the first point of contact for all clients and visitors, requiring exceptional customer service, outstanding communication skills, and the ability to manage a busy reception area in a fast-paced corporate environment. We’re seeking a dedicated individual to ensure the smooth and professional running of their Belfast office.

This is an excellent opportunity for a professional Receptionist in Belfast seeking to develop their career within a leading Northern Ireland firm.

The Role

As a Receptionist, you’ll be the friendly face and voice of the Belfast office. You’ll manage a busy reception area, ensuring smooth operations and providing exceptional service to everyone who interacts with the firm. This role requires someone who is not only highly organized and efficient but also possesses a genuine desire to create a welcoming and professional atmosphere for all.

Your responsibilities will include, but are not limited to:

• Warmly meeting and greeting all clients and visitors, ensuring a positive first impression.

• Efficiently managing a busy switchboard, including answering, screening, and forwarding incoming phone calls.

• Maintaining a professional and tidy reception area at all times.

• Coordinating and managing meeting room bookings, ensuring all rooms are properly set up and maintained for scheduled meetings.

• Liaising with various internal departments to ensure all necessary equipment, catering, and arrangements are in place for meetings and events.

• Managing catering and supplier orders for internal meetings and firm events.

• Providing essential administrative support, such as sorting and distributing mail, ordering office supplies, and arranging courier services.

• Assisting with ISO, Health & Safety, and Fire Warden duties (training provided if needed).

• Undertaking ad-hoc administrative tasks as required to support the smooth running of the office.

The Person

We are seeking a proactive, professional, and adaptable individual who thrives in a fast-paced environment. The ideal candidate will demonstrate:

• Strong experience in a busy commercial reception, front-of-house, or customer service-focused role.

• Exceptional verbal and written communication skills, with the ability to interact clearly and courteously with diverse individuals.

• A naturally friendly, approachable, and professional demeanour.

• The ability to effectively multitask and prioritise a varied workload with strong organisational skills.

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

• Strong attention to detail and a commitment to maintaining strict confidentiality.

• An enthusiastic and proactive attitude, eager to contribute positively to the team.

• A basic understanding of workplace health and safety and fire evacuation procedures is a plus.

• Experience in a professional services environment is advantageous, but not essential. We value transferable skills and a desire to learn.

Why this role?

• Contribution towards private health insurance

• Wellness and employee assistance programme

• Paid maternity, paternity, and adoptive leave, sickness policy

• Flexible working policies

• Unpaid leave

• Travel to work scheme

• Company Events