Your new company
A leading global financial institution is seeking a Company Secretarial Assistant to join its dynamic Legal Governance team in Belfast. This is a fantastic opportunity to work at the heart of a highly regulated and fast-paced environment, supporting a wide portfolio of UK legal entities and engaging directly with senior stakeholders, including Independent Non-Executive Directors and Board Committees.
Your new role
This role is ideal for someone in the early stages of their company secretarial career, offering full on-the-job training and exposure to a wide range of governance and legal entity management responsibilities. You will support the organisation of Board and Committee meetings, maintain statutory records, and contribute to corporate governance projects.
Key responsibilities include:
Supporting the preparation and coordination of Board and Committee meetings, including agenda setting, meeting packs, and minute taking.
Maintaining statutory registers, delegated signatory lists, and Power of Attorney records.
Responding to internal KYC and governance-related queries.
Participating in corporate projects such as liquidations and intra-group transfers.
Liaising with external legal firms, notaries, and regulatory bodies.
Ensuring data integrity across governance systems and databases.
What you’ll need to succeed
Experience in a professional services firm or in-house company secretarial team.
Exposure to Board and Committee processes, including minute drafting.
Strong attention to detail and excellent organisational skills.
Ability to build rapport with senior stakeholders and work collaboratively across jurisdictions.
Working towards or holding CGI (Chartered Governance Institute) qualifications is advantageous.
Willingness to travel between Belfast and London if required.
What you’ll get in return
Competitive base salary with annual reviews.
Discretionary annual performance bonus.
Hybrid working model (up to 2 days from home).
27 days annual leave plus bank holidays (increasing with service).
Private medical insurance tailored to your needs.
Pension plan and paid parental leave.
Employee Assistance Programme and exclusive staff discounts.
Access to extensive learning and development resources.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at (url removed)
