Commissioning and Aftercare Administrator

My client is a leading organisation specialising in providing a wide range of sustainable building service solutions throughout the UK, Ireland and Europe. Due to continued growth, they are currently seeking a Commissioning and Aftercare Administrator to join their team in Banbridge.

This is a Full-Time, Permanent position.

Working hours: Monday to Thursday: 8am – 5pm and Fridays: 8am – 3pm.

With a salary: negotiable dependant on experience

Essential Criteria:

• 2+ years’ experience in administrative roles within the service and maintenance sector.
• Experienced in fault reporting and acting as the first point of contact.
• IT proficient with the use of Microsoft Office.
• Strong document management and control skills.
• Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while adhering to strict deadlines.
• Ability to work as part of a team as well as your own initiative.
• Maintain confidentiality and sensitive information at all times.

Main Duties and Responsibilities:

• Act as an initial point of contact to Log & Schedule works for external and internal stakeholders in line with project programmes and maintenance contracts.
• Issue Pre-Commissioning Checklists and any other required documentation to stakeholders.
• Ensure documentation is returned and completed prior to commissioning being scheduled.
• Schedule Commissioning Activities for stakeholders liaising with Commissioning & Aftercare team members.
• Track all planned, reactive and commissioning activities and complete relevant logs.
• Review all Maintenance reports for completeness, prior to issuing to the respective external & internal stakeholders.
• Provide Weekly & Monthly KPI reports to the team in relation to all maintenance works.
• Liaise with Internal & External Stakeholders, via phone call & emails.
• Provide Quotations & Invoice for all material & labour associated with planned and reactive works on our internal accounts package.
• Attend meetings to record minutes & actions to then distribute accordingly.
• General administration of Commissioning and Aftercare works.