H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator.
Company:H&J Martin Limited Facilities Management
Job Type:Full Time, Permanent
Location:Belfast
Our Business
H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our missionis to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.
Role Overview
We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.
What you’ll do
The following reflect the main tasks associated with your position and are not intended to be exclusive or exhaustive:
- Management & compilation of reactive maintenance accounts & invoicing
- Ensure timely receipt of all costs and supporting documents from internal and external resources
- Building strong working relationship with supply chain
- Auditing of supply chain costs and paperwork
- Work to deadlines and maintaining KPIs
- Ensure Clients make payments within the agreed payment terms
- Management and resolution of disputes with both clients and supply chain
- Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales
- Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear
- Upkeep, interrogation and matching our CAFM systems with Clients systems
- Maintain accurate cash forecasting and assist with month end reporting
What youll bring
As a Commercial Administrator your main skills and experience will include:
Essential Criteria
- Relevant experience working in a facilities management business
- Demonstrable track record in achieving targets and KPIs
- Relevant experience issuing monthly statements, warning letters and final demands
- Resilience to perform under pressure or to deadlines
- Relevant administration experience in a fast-paced environment
- Relevant experience of dispute management and resolution
- Ability to recognise risks and manage escalations
- Excellent financial awareness, literacy and communication skills
- Excellent IT skills including excel and web-based systems
- Have a proven ability to work as part of a team to achieve a common objective
- Willingness to travel to Client meetings and satellite offices
Desirable Criteria
- Familiarity with complex databases
- Strong organisational and time management skills
How we’ll reward you
Of course, we ensure that our benefits package is competitive and allows you to enjoy your downtime. As well as a competitive salary well provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
Our benefits include:
- Excellent Annual Leave allowance with the ability to purchase additional days leave each year
- Occupational Sick Pay
- Paid subscription to relevant professional body/institution
- Life assurance
- Employer pension contribution
- Health Cash Plan with money off dental, optical, chiropody, physiotherapy to name just a few
- Access to hundreds of deals and discounts for major retailers, restaurants and service providers.
- Cycle to work scheme
- Additional days leave each year to support your choice of Volunteering activity
- On site Gym and Wellness Hub at our headquarters in Belfast open 7 days a week
- Discounted Gym membership
As an organisation that has been awarded Platinum status, the highest accolade to be awarded by Investors in People, we are continuing to invest in our people development and this role is no exception!
Your application
At Lagan Specialist Contracting Group, we want everyone to feel welcome. Thats why we want you to know that we’ll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support we’ll do whatever we can to help. Please be advised thatH&J Martin will seek an Access NI Disclosure for this position, which will be used in the decision-making process.
Applications are being reviewed on an ongoing basis, and we may offer positions before the closing date if we find the right fit.
We wish you every success in your application.
The closing date for completed applications is Wednesday 30th July 2025 at 12noon.
LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITIES EMPLOYER
