Job Title: Buyer M&E
Location: Totalis M&E, Belfast
Reports to: Commercial Manager
Background
Totalis is a private company with over 20 years of experience in delivering high-quality solutions in the UK and Ireland. With a one-stop-shop approach, Totalis addresses a full spectrum of property portfolio needs, from Build and Fit-Out to Facilities Management. Totalis is positioned to add value to projects of any scale by meeting clients’ unique requirements with efficient and comprehensive services.
Job Summary
As the M&E Buyer at Totalis Group, you will play a pivotal role in ensuring the timely and cost-effective procurement of materials and services for mechanical and electrical (M&E) maintenance projects. Reporting to the Commercial Manager, you will collaborate closely with project teams, suppliers, and stakeholders to support the delivery of high-quality and sustainable solutions for our clients.
Key Responsibilities
- Procurement
- Source and procure materials, equipment, and services specific to M&E projects, ensuring the best value and quality.
- Negotiate terms with suppliers and subcontractors to achieve cost savings and favourable delivery schedules.
- Maintain strong relationships with existing suppliers while identifying and onboarding new ones.
- Order Management
- Prepare and issue purchase orders in line with project requirements.
- Monitor and track deliveries, ensuring materials are supplied on time and in accordance with specifications.
- Resolve any issues related to delivery discrepancies, quality, or invoicing.
- Cost Control
- Work closely with the maintenace teams to ensure procurement stays within budget constraints.
- Conduct market research and price benchmarking to keep procurement competitive.
- Identify opportunities for cost reductions without compromising quality or project timelines.
- Collaboration and Communication
- Collaborate with quantity surveyors, project managers, and engineers to ensure material specifications meet project needs.
- Provide regular updates to the procurement and commercial teams on supplier performance and market conditions.
- Compliance and Reporting
- Ensure all procurement activities comply with company policies, health and safety standards, and industry regulations.
- Maintain accurate records of all procurement activities, including contracts, invoices, and supplier correspondence.
Person Specification
Qualifications and Education
- Essential:
- GCSEs (or equivalent) at grades A-C/9-4, including Mathematics and English.
- Proven experience in procurement, buying, or supply chain management.
- Desirable:
- Experience working with procurement software in a mechanical or electrical Wholesale business.
Experience
- Essential:
- Demonstrable experience in a buying or procurement role within the mechanical and electrical or engineering sectors.
- Track record of managing supplier relationships.
- Experience sourcing materials and services within budget and timeline constraints.
- Desirable:
- Specific experience with M&E materials and suppliers.
- Experience with procurement software or enterprise resource planning (ERP) systems.
Skills and Competencies
- Technical Skills
- Knowledge of M&E systems and materials, including their application in construction projects.
- Proficient in procurement software and Microsoft Office, especially Excel.
- Strong numerical and analytical skills, with attention to detail.
- Soft Skills
- Excellent negotiation and influencing skills.
- Strong communication and interpersonal skills to liaise effectively with suppliers and internal teams.
- Organisational skills with the ability to prioritise tasks and manage time effectively.
- Problem-solving mindset to address supply chain and procurement challenges.
Personal Attributes
- Proactive and self-motivated, with a commitment to delivering high-quality results.
- Resilient and adaptable to changing priorities and project demands.
- Team player with a collaborative approach to work.
- Keen to develop professionally and stay updated on industry trends and innovations.
Additional Requirements
- Full UK driving license.
- Flexibility to meet project deadlines and adapt to site-specific requirements.
- Commitment to upholding company values, including sustainability and continuous improvement.
Skills:
Mechanical Engineering Mechanical Buyer
