Financial Services

Job Title:

Catering Administrator

Grade:

Scale 3

Job Title: Admin Support Officer Catering Department

Location: Daisy Hill Hospital, Newry
Band: 3
Hours: 7:30 AM 3:30 PM, Monday to Friday
Contract Type: Temporary (with potential for extension)
Reports To: Catering Manager

Job Summary:

We are seeking an organised and efficient Admin Support Officer to join the Catering Department at Daisy Hill Hospital in Newry. This role will provide day-to-day administrative support to ensure the smooth operation of catering services across the hospital, contributing to the delivery of high-quality food services to patients and staff.

Key Responsibilities:

• Provide general administrative and clerical support to the Catering Manager and team

• Maintain and update staff rotas, timesheets, and absence records

• Assist with ordering supplies and stock control documentation

• Respond to telephone and email enquiries professionally and promptly

• Prepare and distribute internal communications, schedules, and reports

• Liaise with internal departments and external suppliers as needed

• Maintain filing systems and handle data entry with a high level of accuracy

• Support the catering team in complying with Trust policies, food hygiene, and health & safety regulations

Essential Criteria:

• 4 GCSEs (Grades AC) including English Language and Maths (or equivalent)

• Minimum of 1 years administrative experience in a busy office environment

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Strong communication and interpersonal skills

• Excellent organisational skills and attention to detail

• Ability to prioritise tasks and work independently as well as part of a team

Desirable Criteria:

• Experience working in a healthcare or catering environment

• Knowledge of Trust systems and procedures (e.g., ordering or payroll software)

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Skills:
Administrator Excel Data input