We are seeking a dedicated and detail-oriented Office Co-Ordinator who will play a key role in supporting the day-to-day operations of a growing solar energy company. This role ensures smooth coordination between sales, installation and customer service teams. The ideal candidate is organised, detail-oriented, and thrives in a fast-paced environment where sustainability and customer satisfaction are top priorities.
Responsibilities
- Manage general office operations including scheduling, communication, and supply management.
- Assist the sales team with proposal preparation, contract documentation, and CRM data entry.
- Coordinate with installation teams to track project timelines and update project management systems.
- Handle customer enquiries, follow-ups, and post-installation support communications promptly.
- Prepare handover documentation to our customers and ensure paperwork is accurate and sent in a timely manner.
- Maintain digital and physical filing systems for contracts, designs, and permits.
- Support accounting tasks such as invoicing, expense tracking, and purchase orders.
- Communicate with vendors, suppliers, and subcontractors to ensure timely delivery and project progress.
- Prepare periodic reports on project status, sales metrics, or administrative KPIs as required.
- Assist with calendar management, scheduling appointments, and coordinating meetings
Qualifications
- Proven experience in an administrative role or similar position
- Strong computer skills with proficiency in Microsoft Office
- Familiarity with QuickBooks is a plus
- Excellent organisational skills with the ability to manage multiple tasks simultaneously
- Strong phone etiquette and customer service skills are essential
- Experience in office management or clerical duties preferred
- Ability to maintain confidentiality and handle sensitive information responsibly
- Time management skills to prioritise tasks effectively
We welcome applicants who are eager to contribute positively to our team while developing their skills and knowledge in a dynamic environment.
