Vanrath are supporting the recruitment of a Department Administrator for a large public sector company within the Coleraine/ Magherafelt area on a temp basis.
What’s in it for you?
- 36 hours per week
- Short term temp cover – 31st October 25
- On site parking
- £13.88PHR
What you’ll do
Confidential support services to the Head of Department
- Schedule meetings and appointments, maintain the diary, receive visitors and deal with relevant enquiries:
- Deal with correspondence, telephone calls, electronic mail and faxes;
- Organise and maintain an appropriate filing system, paper-based and electronic, for the Head of Department;
- Word-process documents such as letters and memoranda and produce information/presentation packs;
- Co-ordinate papers for meetings including the production of an agenda, provision of minutes and follow-up actions; and
Administrative support for the Department
To ensure that an administrative support service is provided within the Department including:
- Ensure all documentation required for completion by the Department is concluded in a satisfactory and timely manner;
- Requisition materials and resources as directed by the Head of Department;
- Monitor aspects of the budget as directed by the Head of Department;
- Collate necessary reports for all staff in the Department in accordance with the College’s policy;
- Advise MIS of inaccuracies in Department data;
- Carry out administrative functions relating to curricular reviews;
- Make arrangements for visits to the Department by internal/external bodies, agencies and individuals and collate and disseminate minutes/reports to staff;
- Necessary liaison with relevant support functions to ensure efficient and effective operation of the Department;
- Complete all administrative tasks in relation to work placements/experience for students;
- Organise the Department’s contribution to College award ceremonies;
- Assist in the organisation of special events for the Department;
- Process all administration post cancellation of classes;
- Display consistent approach to colleagues.
Operational support for the Department
- To be an integral part of the Department on a designated site and ensure work is carried out as effectively and efficiently as possible;
- To assist with the effective communication within the Department/Campus e.g. switchboard operation, dissemination and circulation of information, contact with external bodies;
- To assist with marketing events as a Campus point of contact e.g. open days;
- To contribute to, and ensure, an ethos of high quality and corporate image;
- To undertake staff training as required;
- To undertake duties, as appropriate, related to the administration of the Campus on which the post is located;
- To maintain accurate financial records where appropriate to the role;
- To assist in the administration of an effective, efficient and confidential management system for records and archiving of information.
About you
Essential:
- Applicants must have a minimum of 5 GCSEs grade A – C or equivalent including English Language and Mathematics.
- Applicants must have 1 years’ office/reception experience.
- Applicants must have IT Skills.
IND04
To apply today contact Leanne Garrett in the strictest confidence.
Skills:
Administrator PA
