Area

Administration

Job Title

Administrative Assistant (Part Time)

Reporting To

General Manager

Contract Type

Part Time Permanent

Salary

£13-15k pro rated

Location

O&M Facility Edgewater Rd, Belfast

Working Hours

Part Time (20 hours) – 5 days per week 09:30 13:30

Minimum Qualifications

5 GCSEs including Maths and English (A*-C Grade)

Minimum Experience

2 years experience as an Administrative/Clerical Assistant, preferably within the service industry.

Desired Experience

Experience in control and upkeep of ISO 9001 quality management documentation

Principal Functions

• Carry out administrative duties for Management and Operations Teams.
• Write and distribute email correspondence, memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Attend meetings and take detailed minutes when required
• Maintain computerised system of customer service and operations records
• Assist with control of QA and Procedural Documentation
• Handle abnormal loads correspondence and maintain register
• Meeting & Greeting both face to face and over the phone
• Assist in insurance claim handling and record keeping;
• Order stationary and maintain stock/supplies
• Undertake any other duties that may be assigned from time to time

Core Competencies and Attributes

• Strong knowledge of Microsoft Office packages
• Previous experience of working in a similar clerical or administrative role
• Excellent telephone manner, with strong communication and interpersonal skills
• Strong written and oral communication skills
• High degree of discretion dealing with confidential information