Administration Officer

My client is a leading organisation based in Newtownabbey, who are currently seeking an Administration Officer to join their team.

This is a Full-Time, Temporary Position – initially until the end of October 2025.

Working hours: Monday, Tuesday & Thursdays: 8am – 4pm and Wednesdays & Fridays: 8am – 2pm (34.5 hours for the week).

With an hourly rate of £13 per hour.

Start date: Immediate

Essential Criteria:

• Previous administration experience within a similar role.
• IT proficient with the use of Microsoft Office.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload.
• Ability to work as part of a team as well as on your own initiative.

Main Duties and Responsibilities:

• Provide general administrative, clerical and secretarial services including filing, photocopying, faxing and emailing as and when required.
• Assist with processing orders and invoices when required.
• Assist with mailshots and circulars as and when required.
• Assist with summer administrative tasks.
• Scheduling interviews, providing staff with associated paperwork.
• Convey messages to and from staff as and when required.
• Assist with completion and submission of Board bus pass returns as required.
• Greet visitors on arrival and deal with them accordingly. Bring visitors to their meeting point if necessary.
• Answer calls, receiving and returning messages courteously, accurately and promptly.
• Operate email system for the delivery of messages, etc.
• Provide general advice and information to callers.
• Provide and issue relevant information.
• Prepare outgoing mail each afternoon. Adhere to strict storage guidelines when preparing materials for postage.
• Maintain stock of stationery cabinet and keep cabinet tidy and stocked at all times.