Office Administrator (Temp)
My client is an industry-leading organisation based in Belfast, who are currently seeking an experienced Office Administrator to join their team.
This is a Full-Time, Temporary Position – with an immediate start.
Hours of work: Monday to Friday: 37.5 hours.
With an hourly rate of £14 per hour.
Job Purpose:
You will be responsible for providing a full range of administrative services, this will include assisting key stakeholders, teams, and other important partners with statutory reporting, data collation, and the preparation of essential business materials.
Essential Criteria:
- 4+Years experience supporting senior leadership.
- Strong experience with using Google Suite and Microsoft Office packages.
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload.
- Ability to work on your own initiative as well as part of a team.
- Flexibility to cover extended hours when/if needed.
Main Duties and Responsibilities:
- Collate, review and share data to internal/external partners, including statutory reporting, surveys, and information requests.
- Manage the closure of monthly employee expenses, ensuring systems are up to date and accurate for processing by the finance team.
- Serve as an integral member of the company, actively seeking out ways to best support the business.
- Foster long lasting, trusting relationships with colleagues across the organization, working to gather information quickly using the appropriate channels.
- Provide meeting support and management of logistics as needed, ensuring that you anticipate participant needs and create a positive and productive experience; organize and prepare meeting materials including agendas, presentations, and reports.
- Maintain a follow up list, manage priorities and checklists to ensure that multiple priorities are handled seamlessly.
- Follow up on or redirect external outreaches as needed.
- Exercise outstanding judgment in prioritizing and managing matters in a way that reflects the priorities.
- Serve as a trusted partner, raising issues and concerns or conflicts and suggesting solutions.
- Other projects and duties as assigned.
Skills:
Administrator Admin Belfast Temporary
