Traffic Office Administrator
Job Reference: 327428
Location: Belfast Vehicle Operating Centre, BT36 4HQ
Job type: Permanent contract
Hours: 40 hours per week, working 3.5 days across Mon-Sun, working between 18:30 and 07:00
There has never been a more exciting time to join us ! We are reinventing Royal Mail for the future and now is a perfect time to join us on that journey.
The Traffic Office Administrator is a vital role at Belfast VOC as it plays a part in supporting a safe, efficient and cost-effective fleet. Standards and methodology must be followed while you :
Ensure that the Distribution Management System is kept up to date and data correctly input daily, all drivers are de-briefed at the end of their duty.
• Ensure that Isotrak, Business Asset Tracker and Vision FTA, the system we use to record our HGV drivers hours is kept up to date and data correctly input daily in order to ensure that we comply with European Legislation.
• Issue vehicle keys and logbooks in line with Royal Mail standards.
• Ensure digital tacho cards are downloaded in line with Royal Mail policy.
• Daily debrief to be carried out with all drivers, any unresolved issues to be passed onto shift manager.
• Ensure planned maintenance is carried out for vehicles and that the maintenance board and vehicle files are kept up to date.
In addition, the role will be required to cover additional admin duties as and when required.
A bit about you
• Organised, independent and self-motivated
• Happy in a fast-paced changing environment
• Have a strong sense of community and want to take pride in what you do • Computer literate with good numeracy and literacy skills
• Looking for a role with targets to hit and challenges to overcome
• Have a full UK manual driving licence with no more than 6 penalty points (for any roles with driving)
What we do for you
To deliver on our ambition we want the best and that’s why we’re delighted to offer competitive pay and benefits for a permanent role within our sector. For bringing your best and serving our customers with pride, you can expect to receive:
• A guaranteed hourly rate of £12.54p/hr (paid monthly and adjusted to your working hours if part time)
• Paid overtime, with an enhanced rate of x1.25 for more than 40 hours a week • 22.5 days holiday, rising with length of service (adjusted to your working hours if part time) and the option to buy extra leave each year
• Contributory pension scheme
• Lots of opportunity to develop a career
• Full uniform provided if you’re on a contract of longer than three months
• Excellent parental leave policy
• Various discounts including high street vouchers, travel and attraction discounts, and savings on beauty products and gym membership
Time to apply
Ready to become an Administrator? Hit the apply button now. If your application is successful, we’ll invite you to an interview.
Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve.
We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Traffic Office Administrator
Job Reference: 327428
Location: Belfast Vehicle Operating Centre, BT36 4HQ
Job type: Permanent contract
Hours: 40 hours per week, working 3.5 days across Mon-Sun, working between 18:30 and 07:00
There has never been a more exciting time to join us ! We are reinventing Royal Mail for the future and now is a perfect time to join us on that journey.
The Traffic Office Administrator is a vital role at Belfast VOC as it plays a part in supporting a safe, efficient and cost-effective fleet. Standards and methodology must be followed while you :
Ensure that the Distribution Management System is kept up to date and data correctly input daily, all drivers are de-briefed at the end of their duty.
• Ensure that Isotrak, Business Asset Tracker and Vision FTA, the system we use to record our HGV drivers hours is kept up to date and data correctly input daily in order to ensure that we comply with European Legislation.
• Issue vehicle keys and logbooks in line with Royal Mail standards.
• Ensure digital tacho cards are downloaded in line with Royal Mail policy.
• Daily debrief to be carried out with all drivers, any unresolved issues to be passed onto shift manager.
• Ensure planned maintenance is carried out for vehicles and that the maintenance board and vehicle files are kept up to date.
In addition, the role will be required to cover additional admin duties as and when required.
A bit about you
• Organised, independent and self-motivated
• Happy in a fast-paced changing environment
• Have a strong sense of community and want to take pride in what you do • Computer literate with good numeracy and literacy skills
• Looking for a role with targets to hit and challenges to overcome
• Have a full UK manual driving licence with no more than 6 penalty points (for any roles with driving)
What we do for you
To deliver on our ambition we want the best and that’s why we’re delighted to offer competitive pay and benefits for a permanent role within our sector. For bringing your best and serving our customers with pride, you can expect to receive:
• A guaranteed hourly rate of £12.54p/hr (paid monthly and adjusted to your working hours if part time)
• Paid overtime, with an enhanced rate of x1.25 for more than 40 hours a week • 22.5 days holiday, rising with length of service (adjusted to your working hours if part time) and the option to buy extra leave each year
• Contributory pension scheme
• Lots of opportunity to develop a career
