Job Title: Property Data Collection Officer
Directorate:Community & Wellbeing
Section: Environmental Health Protection and Development
Location: Council Offices, Church Street, Newtownards
Responsible to: Head of Environmental Health Protection and Development
Salary: SO1
Car user status:Casual
PURPOSE AND FUNCTION OF THE POST
The Property Data Collection Officer post is based within the Environmental Health Protection and Development Service, and is required to gather, record and process information in relation to residential and commercial properties in the Borough that require intervention from the Service.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Assist Environmental Health Managers to ensure property data held on the Service database is accurate.
2. Carry out online research and site visits to identify non-registered business operations in the Borough that require intervention by the Service, to ensure regulatory compliance.
3. Carry out online research and site visits to identify business operations that have ceased trading or relocated.
4. Carry out online research, engage with estate agents (tenants/landlords) and carry out site visits to identify privately rented properties that require intervention by the Service.
5. Accurately record information using digital and other tools.
6. Update property data on the Service database to ensure that businesses are registered for intervention with all relevant core functions, such as Food Control, Occupational Health and Safety, Consumer Protection and Tobacco Control.
7. Provide regular updates to the Head of Service and Environmental Health Managers on progress in relation to data collection and revision.
8. To maintain confidentiality when receiving or processing personal data, and deal with persons relaying sensitive information in a considerate manner. To act in accordance with Council Policy and legal duties in relation to the General Data Protection Regulations.
9. Identify properties that may require further investigation or action by Environmental Health Officers.
10. To undertake any other appropriate duties as may be allocated from time to time in accordance with the general nature of the post.
11. To comply with and promote equality, health and safety in accordance with Council Policies and legal requirement.
PERSON SPECIFICATION
The person specification provides information on the qualifications, experience, knowledge and skills required to carry out the duties of the post.
The essential criteria will be used for shortlisting and as part of the selection process.
QUALIFICATIONS
ESSENTIAL
- A Level 3 qualification or equivalent
DESIRABLE
- Qualifications relevant to data management.
EXPERIENCE
ESSENTIAL
- 6 Months experience in data collection, surveying or a related field and management
DESIRABLE
- Experience of carrying out public surveys
KEY SKILLS AND ABILITIES
ESSENTIAL
- High level of written and verbal communication skills.
- Good interpersonal skills.
- Ability to work independently and manage a busy caseload
- Competence in the use of Microsoft Office applications including email, spreadsheets; and maintaining databases.
- Have a flexible approach to work and the ability to work on own initiative as required
OTHER REQUIREMENTS
ESSENTIAL
- A valid driving licence with access to a form of transport that will allow fulfilment of the duties of the post or have access to a suitable form of transport which will enable the post holder to meet the requirements of the post.*
- Be available to work outside normal office hours including evenings and weekends when required.
The above alternative (access to a suitable form of transport), is a reasonable adjustment specifically for applicants with disabilities, who as a result of their disability, are unable to hold a valid driving licence.
