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Executive Assistant

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Job Summary

Executive Assistant

A leading and established organisation based in Banbridge, are currently seeking an experience Executive Assistant to join their team.

This is a Full-time, temporary position for initially 6 weeks.

Working hours: Mon – Thurs 8:30am – 5:00pm & Fri 8:30am – 3:00pm (35.5 hrs pw)

Salary: negotiable dependant on experience

Job role:

As an Executive Assistant, you will provide high level administrative and strategic support to the Managing Director ensuring the smooth running of their day-to-day operations. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Essential Criteria:

  • 3rd Level Business related qualification (or equivalent
  • A Minimum of 3-5 years’ experience in a similar role supporting senior executives.
  • Proven experience in complex diary management and high level administrative support
  • Strong commercial awareness and business acumen
  • Experience in project coordination and stakeholder management
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Experience in handling confidential and sensitive information professionally
  • Exceptional time management and organisational skills with attention to detail
  • Ability to prioritise, multitask, and work under pressure in a fast-paced environment
  • Excellent written and verbal communication skills
  • Strong problem-solving skills and proactive thinking
  • High level of discretion, professionalism, and confidentiality
  • Ability to work independently and make informed decisions when required
  • Strong interpersonal skills, capable of liaising with senior stakeholders confidently
  • Adaptable and quick to learn new technologies and business processes

Main Duties and Responsibilities:

  • Provide comprehensive executive support to the Managing Director
  • Diary Management – scheduling meetings, appointments, and travel arrangements.
  • Prepare high-level reports, presentations, and briefing documents for meetings.
  • Attend meetings, take minutes, track actions, and follow up on deliverables.
  • Act as a liaison between senior management, department heads, clients, and external stakeholders.
  • Oversee confidential correspondence, handling sensitive information with discretion.
  • Coordinate and manage strategic projects, supporting business objectives.
  • Conduct research, analyse data, and provide insights to support decision-making. Develop and implement administrative systems and procedures to enhance efficiency. Travel to UK will be required occasionally

Skills:
executive assistant EA personal assistant

About REED Specialist Recruitment

REED Specialist Recruitment is looking for talented admin professionals to fill the role of Executive Assistant in Banbridge, County Down. Join a supportive office team and develop your administrative career.

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