St Patricks Archdiocesan Trust Limited

VACANCY

Diocesan Human Resources Officer

Archdiocese of Armagh

The Archdiocese of Armagh seeks to appoint a highly motivated and talented professional, to undertake the role of Diocesan Human Resources Officer.

St Patricks Archdiocesan Trust Limited is an Equal Opportunities Employer

The Catholic Archdiocese of Armagh is one of the larger dioceses in Ireland covering the Counties of Armagh, Louth as well as portions of Counties Tyrone and Derry. The diocese is made up of 61 parishes (37 in Northern Ireland and 24 in the Republic of Ireland), 146 Churches, various agencies and a Catholic population of about 240,000.

The Directors of the Charity are now seeking to appoint a Diocesan Human Resources Officer to play a lead role in the development, administration and management of a professional service to the Archbishop of Armagh, the Council of St Patrick’s Archdiocesan Trust Limited, Curia Office, Priests, parishes, Managers of Diocesan Bodies and other agencies of the Charity.

Jobtitle:

DiocesanHumanResourcesOfficer

Employer:

St Patrick’s Archdiocesan Trust Limited – Registered Charity No. 106767

PlaceofWork:

Archdiocese of Armagh, Curia Office, Ara Coeli,CathedralRoad,Armagh,BT617QY.(The natureof the rolewillrequiresome travelbothwithinandoutsidetheDiocese).

HoursofWork:

28-35hoursperweek

WorkingPattern:

OfficeHoursMondaytoFriday:9am-5pm

Working Pattern Negotiable

Salary:

Commensuratewithexperience

Holidays:

39 Working Days per Calendar Year

(IncludingStatutoryHolidays)-fulltimestaff

Pension:

The Charity operates Stakeholder pension Scheme

Startdate:

TBC

Reportsto:

THEARCHBISHOPOFARMAGHAND/OR HISDELEGATE

THECOUNCILOFSTPATRICK’SARCHDIOCESANTRUST LIMITED

Rolepurpose:

The Diocesan Human Resources Officer is responsible for the effective management and delivery of a wide range of human resource and payroll related tasks in line with the Church’s mission and the objectives of the Charity. This postholder will work closely with the Archbishop of Armagh, the Council of St Patrick’s Archdiocesan Trust Limited (SPATL), Parishes and Clergy across the Diocese and Curia staff to ensure the smooth and efficient operation of the HR function.

Responsibilitiesoftherole:

In fulfilling this role, the job holder undertakes the following activities:

Recruitment

• Coordinate and execute all recruitment processes across the Archdiocese including advertising vacancies, shortlisting, liaising with candidates, conducting interviews, and the appointments process;
• Facilitate and support the onboarding process for new hires, which includes issuing contractual documents, induction and ensuring safeguarding checks are undertaken;
• Coordinate induction & retention arrangements for new employees with Line Managers;
• Coordinate Probation Review for new starts and update HR Records accordingly;
• Maintain HR related records throughout the course of the employee lifecycle;
• Ensure all personal data is held in line with relevant GDPR requirements.

HRSupport

• Manage employee files to ensure that contractual and other pertinent documents are current, accurate, and compliant with retention policies;
• Assist in the leaver processes, including confirming departure arrangements, updating HR and payroll systems, and conducting exit interviews;
• Assist in monthly payroll procedures, including liaising with parishes in respect of payroll related information;
• Develop and maintain data in respect of key metrics e.g. employee numbers, absence management, recruitment and retention figures and pay review costings and analysis.

Employee Relations

• Provide initial advice and support to Line Managers on employee relations issues (e.g. sickness absence, performance, and discipline) ensuring that these are managed fairly, consistently and in line with the organisation’s policies, best practice and employment law.

Communication

• Deal with incoming HR Related calls and queries.
• Prepare and send official letters and memos to employees when required; Deal with incoming HR Related calls and queries.

Well-being

• Support Line Managers and employees with well-being-related concerns, offering guidance where appropriate.

Leave Management

• Provide advice and guidance to Line Managers with all family leave, annual leave and statutory leave entitlements.

Cyclical HR activities

• Manage the cyclical Human Resources processes, e.g. salary reviews in line with the organisation’s Personnel Committee
• Assist with the completion of statutory reports and Equality Monitoring;
• Liaise with the Personnel Committee to continually review HR policies and procedures to reflect current employment law and best practice;
• Proactively identify opportunities to streamline and improve HR processes to make them more efficient. and user-friendly.

General

• Adhere to the policies and procedures of the organisation, and all relevant statutory bodies, regulations, and requirements;
• Maintain confidentiality on matters relating to the organisation at all times.

NOTE: This is not a complete statement of all duties and responsibilities for this post. The post-holder may be required to carry out other duties in keeping with the nature of the post as directed by and agreed with, the Archbishop and the Council of SPATL.

PERSONSPECIFICATION

ESSENTIAL CRITERIA:

QUALIFICATIONSAND EXPERIENCE

• 3yearsplusgeneralistHRexperiencein a fast-paced environment orsimilarorganisation;
• Strong understanding of NI&ROI EmploymentLaw andHRbestpractice;
• Knowledge and competence in interpreting and applying employment law and best practices, sound judgement, and ability to find pragmatic solutions;
• Excellentcommunication, interpersonalskillsand ameticulouseye fordetail;
• Abilitytoproduceclear,concisewrittencommunications;
• Abilitytobuildandmaintainprofessionalrelationshipswithkey stakeholders;
• Demonstrated ability toworkindependentlyas well as partofa team;
• Demonstratedexcellent customer focus, witha pro-active,positiveand willingattitude;
• Demonstrated strong organisational skills, a commitment and ability to follow tasks through to completion, the ability to work in a methodical and detailed manner, whilst managing and prioritising multiple and sometimes conflicting tasks;
• Strong professionalism,understandsconfidentiality andacts with integrity inalldealings;
• Abilitytoadapttoanever-changingenvironment;
• Intermediate/advanced MSOffice suite experience,includingWord,Excel,PowerPoint, and HRsystems;
• Willingtolearnnew processesandsystems.

DESIRABLE CRITERIA:

• CIPD qualified at Member level
• Relevant 3rd Level qualification

COMPETENCIES

Building and sustaining relationships-theabilitytoworkcollaboratively witha widerangeof stakeholders,persuading,influencing,consulting andnegotiatingwhere appropriate.

Interpersonal skills-beaneffectivecommunicatorandhavetheabilityto presentargumentsand ideasinaconfidentandcoherentway.

Time Management-theabilitytomeetdeadlinesandprioritise multipletasks.

Integrity– maintaining strict confidentiality in all matters relating to the affairs and business of the Charity.

Judgement and decision making– the ability to respond to issues with sensitivity and good judgement, working with colleagues to provide innovative and creative solutions while safeguarding resources and minimising risk.

OTHER

Access to a car that will enable the post-holder to fulfil all duties and responsibilities of the role.

In addition, applicants must be fully committed to supporting the aims, objectives and ethos of the Archdiocese of Armagh.

Closing date for receipt of completed applications is Thursday 31 July 2025 at 5pm.

Please click ‘Apply’ below