The HR team is responsible for the provision of a full range of HR services to the Firm (c. 1,200 UK staff), including recruitment and resourcing, compensation and benefits, performance management, employee relations, staff wellbeing, advice on employment law issues, compliance with Law Society/statutory obligations, diversity and inclusion, and maintenance of e-personnel records.
The job holder will work under the HR Operations team who are responsible for all generalist HR processes and activities and will report into the HR Advisors and Assistant.
Responsibilities
HR Administration
Provide the HR Operations and Reward teams with administrative support for all generalist HR processes and procedures and help ensure the delivery of a quality service.
First point of call for all general HR enquiries (annual leave, sickness, HRIS etc). Manage the central HR inbox, responding as appropriate or escalating queries to a relevant colleague within agreed SLAs.
Manage the day-to-day HR administration and processes, including new joiners, probations, secondments, fixed term contracts, promotions, internal transfers, exit interviews, leavers, flexible working requests, family leave and some security clearances.
To update and maintain the HRIS (Cascade), ensuring employee records are accurate (conducting regular data audits) and update and maintain the HR e-filing system
Respond to all reference requests – pre-employment, mortgage, immigration etc
Prepare correspondence, meeting and attendance notes
Prepare and circulate reports on fixed term contracts, maternities, new joiners and leavers plus other ad-hoc reporting (sickness, annual leave, migrants etc)
Organise and deliver bi-weekly induction sessions
Update the HR intranet pages, posting online updates on the e-noticeboard and liaising with the Marketing Team as appropriate
Payroll, Reward and Benefits
Ensure payroll instructions are provided to the payroll team in accordance with payroll deadlines and SLAs
Assist with processing invoices, ordering vouchers and gifts etc
Respond to general payroll queries regarding payments and processes
Projects
Support the annual salary and promotion review process, assisting with all administration, including meeting invites, spreadsheets, moderation meetings and info packs for partners and managers
Assist with other cyclical HR projects, including practicing certificate renewal, Inclusion and Diversity Projects, Mental Health/Wellbeing, Policy Review etc.
Support with the preparation of annual audits (e.g. immigration, info security etc)
Experience and Knowledge
Strong academics with excellent literacy and numeracy skills
Excellent attention to detail with the ability to process large amount of employee data
Excellent time and organisation management skills including the ability to prioritise workload with conflicting deadlines
Strong written and verbal communication skills
A strong level of computer literacy including the ability to use MS Office (specifically Word, Excel and Outlook) to produce letters and communication, maintain records, cross check data between different systems and/or spreadsheets and use Outlook effectively to communicate
Ability to work closely with colleagues to deliver agreed objectives within timescales or SLAs
Experience of working in a HR administrative role is desirable, but not essential
Who are we looking for?
We don’t have a type. We believe our differences are our strength, and varied cultures, approaches and life experiences can only benefit us.
If you are ambitious and entrepreneurial, keen to learn and thrive in a high-performing, dynamic environment where quality is key, then you will fit right in!
Bring your whole self into the application process – that’s what interests us. More than just the academics, we look at who you are. You may just be the missing piece of the jigsaw.
What do we offer you?
You can unapologetically be yourself: It takes everyone to make us who we are and how we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together. If being yourself is what you do best, we’d like to meet you.
In the office or WFH? We think the best balance is more time in the office than at home, so we operate a 60:40 rule. When in the office, you won’t find closed doors – everyone works in open plan workspaces to encourage collaboration and camaraderie.
On top of your salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher for further information.
Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and parking nearby.
Nurturing your talent: You will take a ‘build a career’ approach to your training. You’ll be on a pathway but free to wander occasionally if you see something you’d like to study more closely.
Join the fun: funnel your interests: You have a life outside work, but we can help it flourish. Join clubs, affinity networks, inclusive events, and pro bono or charity initiatives around your working day. If we don’t do it, why not suggest it?
Inclusion is not exclusive:
Are you human? Then we’ll be happy to consider you. We believe if all our differences are highlighted, no one stands out for being different. So at Fieldfisher, all our rich diversity is celebrated. Everybody is included.
If, however, you are differently abled, then we will provide you with the equipment to allow you to shine at the interview and beyond. Just let us know what your needs are.
For accessibility information on our offices, visit: Belfast Hub ¦ Fieldfisher
What to do next:
If you think you’d like working with us, we think you’ve got excellent taste. This is what you need to do next:
Click ‘Apply Now’ to complete an online application and send your CV.
If we like what we see, you’ll be invited to a 20–30-minute introductory call with one of our recruiters – it will be a relaxed chat. We are all lovely and we don’t bite!
The next bit gets more complicated as every role recruits differently. But we’ll always let you know what to expect from the process, so you get no nasty surprises.
For hybrid opportunities, you’ll be invited to visit our offices for a face-to-face meeting.
We try to make sure the process takes around 2-3 weeks only, but we can’t always promise that. We will work around your availability, but our lawyers are busy people too. Let’s be honest, if they weren’t, you wouldn’t want to join us! You can check in with our recruitment team during the process, or you can always contact us at .
Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
